Managing Ecommerce Customer Service

WANT CUSTOMER DELIGHT? GO THE EXTRA INCH, NOT THE EXTRA MILE In a world where companies strive to “go the extra mile” for their customers, I propose a counterintuitive thought: You don’t need to go a mile. You just need to go an inch. The smallest, low-cost gestures can have a massive impact on customers, turning ordinary transactions into memorable experiences. The secret - search for the asymmetry between cost and impact. Going the extra inch requires minimal effort and often costs next to nothing. It could be a handwritten note, a smile, a gesture of personal recognition, a small act of kindness. But the effect on customers is profound. It creates emotional connections, fosters loyalty, and makes customers into advocates. The irony - while everyone is busy trying to “go the extra mile,” it is the extra inch that nets you miles of customer loyalty. THE I.N.C.H. FRAMEWORK To master the art of the extra inch, use this simple yet powerful framework: I – Identify Moments of Truth: Look for touchpoints where expectations are neutral or low. These are prime opportunities to surprise and delight. For instance, when I got my car serviced at the Lexus dealership, they washed and vacuumed the car and left a red carnation flower on the dash. I have told more than 10,000 people about the 50-cent carnation. How’s that for ROI? N – Notice the Little Things: Train employees to observe and remember small details about customers—preferences, moods, or special occasions. At the Oberoi Hotel in Mumbai, I asked for a memory foam pillow. Every time I stay there, they put a memory foam pillow on my bed. C – Customize the Experience: Personalize the interaction or gesture. Even the smallest customization can create a huge emotional impact. At Chewy, when a customer returned dog food after their pet passed away, they received a condolence card and flowers. It wasn’t about making a sale; it was about showing empathy. H – Humanize the Interaction: Move beyond scripted conversations. Authenticity and empathy resonate more than robotic efficiency. At Café Lucci, our favorite Italian restaurant in Chicago, the valet, the server, and the owner Bobby - all know us, know our kids, and always ask about the family. We are customers for life! In the race to “go the extra mile,” it’s easy to overlook the power of the extra inch. The secret to exceptional customer service isn’t grand gestures or expensive perks—it’s the tiny, thoughtful actions that leave a lasting impression. Going the extra inch is about mastering the art of the unexpected. It’s about creating emotional connections through small acts of kindness and thoughtfulness. So, the next time you think about how to delight a customer, remember: You don’t have to go the extra mile. Just go the extra inch. You will get miles of loyalty. #Marketing #CustomerExperience #Loyalty #Advocacy

Getting the right feedback will transform your job as a PM. More scalability, better user engagement, and growth. But most PMs don’t know how to do it right. Here’s the Feedback Engine I’ve used to ship highly engaging products at unicorns & large organizations: — Right feedback can literally transform your product and company. At Apollo, we launched a contact enrichment feature. Feedback showed users loved its accuracy, but... They needed bulk processing. We shipped it and had a 40% increase in user engagement. Here’s how to get it right: — 𝗦𝘁𝗮𝗴𝗲 𝟭: 𝗖𝗼𝗹𝗹𝗲𝗰𝘁 𝗙𝗲𝗲𝗱𝗯𝗮𝗰𝗸 Most PMs get this wrong. They collect feedback randomly with no system or strategy. But remember: your output is only as good as your input. And if your input is messy, it will only lead you astray. Here’s how to collect feedback strategically: → Diversify your sources: customer interviews, support tickets, sales calls, social media & community forums, etc. → Be systematic: track feedback across channels consistently. → Close the loop: confirm your understanding with users to avoid misinterpretation. — 𝗦𝘁𝗮𝗴𝗲 𝟮: 𝗔𝗻𝗮𝗹𝘆𝘇𝗲 𝗜𝗻𝘀𝗶𝗴𝗵𝘁𝘀 Analyzing feedback is like building the foundation of a skyscraper. If it’s shaky, your decisions will crumble. So don’t rush through it. Dive deep to identify patterns that will guide your actions in the right direction. Here’s how: Aggregate feedback → pull data from all sources into one place. Spot themes → look for recurring pain points, feature requests, or frustrations. Quantify impact → how often does an issue occur? Map risks → classify issues by severity and potential business impact. — 𝗦𝘁𝗮𝗴𝗲 𝟯: 𝗔𝗰𝘁 𝗼𝗻 𝗖𝗵𝗮𝗻𝗴𝗲𝘀 Now comes the exciting part: turning insights into action. Execution here can make or break everything. Do it right, and you’ll ship features users love. Mess it up, and you’ll waste time, effort, and resources. Here’s how to execute effectively: Prioritize ruthlessly → focus on high-impact, low-effort changes first. Assign ownership → make sure every action has a responsible owner. Set validation loops → build mechanisms to test and validate changes. Stay agile → be ready to pivot if feedback reveals new priorities. — 𝗦𝘁𝗮𝗴𝗲 𝟰: 𝗠𝗲𝗮𝘀𝘂𝗿𝗲 𝗜𝗺𝗽𝗮𝗰𝘁 What can’t be measured, can’t be improved. If your metrics don’t move, something went wrong. Either the feedback was flawed, or your solution didn’t land. Here’s how to measure: → Set KPIs for success, like user engagement, adoption rates, or risk reduction. → Track metrics post-launch to catch issues early. → Iterate quickly and keep on improving on feedback. — In a nutshell... It creates a cycle that drives growth and reduces risk: → Collect feedback strategically. → Analyze it deeply for actionable insights. → Act on it with precision. → Measure its impact and iterate. — P.S. How do you collect and implement feedback?

Consistency creates trust. Say what you will do. Do what you said you would. Reliability. Consistency. Whatever you call it, it is a customer experience superpower. When a brand is clear about what its customers can expect, and then it delivers on those expectations with its product, its service, its experience, that is consistency. That builds trust. ✈ Southwest Airlines is a great example. 💺 No seat assignments. You know this when you book with them. 2️⃣ checked bags for free. You know this as well. Guess what? They didn’t used to advertise about 2 free checked bags. Because 10 years ago, that wasn’t special. Now, with all the other airlines charging, Southwest has a new point of differentiation. Because of their consistency. While The Southwest experience is changing, it is changing in a predictable way. It does not feel like a moving target. How do you create consistency in your customer experience? Share your thoughts in the comments below. 👇 And here are 5 steps to follow to build trust through consistency: 🔷Start with the end in mind. What do your customers expect from you? 🔷Identify experience elements that meet those customer expectations. Ask yourself, What can we consistently deliver that will meet our customers’ expectations? 🔷Set customers’ expectations appropriately. Make promises about what you will consistently deliver. 🔷Keep those promises with your experience. Obvious, but make sure you’re keeping your promises the vast majority of the time. 🔷Apologize and rectify when you don’t keep your promises. This reinforces that unkept promises are rare exceptions, not signs of a new pattern. If you are showing up consistently, setting expectations for an experience that customers want, and keeping those expectations in most instances, then the exceptions stay exceptions. And, in fact, they’re service recovery opportunities that reinforce the fact that you usually do keep your promises, and that you take it seriously when you don’t keep your promises. 𝗖𝗼𝗻𝘀𝗶𝘀𝘁𝗲𝗻𝗰𝘆 𝗯𝘂𝗶𝗹𝗱𝘀 𝘁𝗿𝘂𝘀𝘁. 𝗧𝗿𝘂𝘀𝘁 𝗶𝘀 𝘁𝗵𝗲 𝗺𝗼𝘀𝘁 𝗶𝗺𝗽𝗼𝗿𝘁𝗮𝗻𝘁 𝗰𝘂𝘀𝘁𝗼𝗺𝗲𝗿 𝗲𝗺𝗼𝘁𝗶𝗼𝗻.

Ever had a minor mishap with an online order? I sure have! My first Blue Apron delivery came with a hole in the lentil bag – lentils everywhere! But their response was pure customer service gold. Here's what they did right (and how you can too!): 1. Sound Like a Human: Ditch the corporate jargon and write like you're talking to a friend. Blue Apron's email was short, friendly, and used natural language. 2. Empathy Wins: They didn't just apologize; they showed genuine empathy for my messy situation. "I hate to think you won't be able to fully enjoy your meals..." Boom! Instant connection. 3. "I" and "You" are Magic Words: Use personal pronouns like "I," "we," and "you" to personalize your message and build rapport. It shows you're not just spitting out a canned response. 4. Double Down on Empathy: When things go wrong, reinforce your empathy when offering a solution. Blue Apron didn't just issue a credit, they said, "I wish I could help clean this up myself..." Key Takeaway: Turn those frustrating moments into opportunities to wow your customers. A little empathy and a human touch can go a long way in building loyalty and turning a negative experience into a positive one. Want more customer service gold? Sign up on my website for more actionable tips and strategies! https://lnkd.in/gPE-K7XS

We spend months interviewing to find the “perfect” CSM… and then set them up to fail. Here’s the reality I see too often: ❗ New hires are thrown customers after 1–2 weeks. ❗ Product training is rushed or nonexistent. ❗ SOPs are thin, outdated, or missing. ❗ Leaders don’t invest the time to set expectations or coach. ❗ And then KPIs are handed down that even seasoned CSMs struggle to hit. The issue isn’t the talent, it’s the lack of enablement. But here’s the good news: you don’t need a dedicated L&D team or endless resources to onboard well. You need intention. A simple enablement plan for new CSMs (even with limited resources): 1️⃣ Onboarding Buddy - Pair new hires with an experienced CSM for shadowing, Q&A, and feedback. 2️⃣ 30-60-90 Plan - Outline clear goals and expectations for their first 3 months. (Focus on learning before doing.) 3️⃣ Product Deep Dives - Host weekly “lunch and learns” where Product, CS, or Support walks through one feature in detail. Have them shadow customer onboarding or watch recordings. 4️⃣ Playbook Starter Pack - Even if you don’t have full SOPs, document 3–5 repeatable workflows (renewals, QBR prep, escalation handling). 5️⃣ Mock Meetings – Run practice customer calls internally before they ever face a real customer. 6️⃣ Leader Time - Block weekly 1:1s focused not just on performance but on coaching, context, and confidence-building. These aren’t heavy lifts, they’re discipline and focus. If you want your CSMs to succeed (and your customers to stay), stop spending all your energy on hiring the “perfect” candidate and start spending more on enabling them once they walk through the door.

Your customers don’t trust you (yet)… here’s how to fix that. Earning trust isn’t about flashy marketing or big promises— it’s about what you do every single day. Here’s the thing: Without trust, your business is running on fumes. Customers are smarter than ever. They can spot insincerity from a mile away. And if they don’t trust you or worse, if they don’t feel valued they’ll go elsewhere. So how do you earn their trust, make them feel truly valued, and create engagement that keeps them coming back? Here’s what works: 1. Start by listening (and act on what you hear).   * Run surveys, host focus groups, or jump on 1:1 calls with your customers.   * Pay attention to their pain points, frustrations, and needs.   * Most importantly: Implement their feedback. Listening without action destroys trust faster than ignoring them altogether. 2. Personalize every interaction.   * Address your customers by name.   * Tailor your messaging, offers, or coaching to meet their unique needs.   * Remember: No one wants to feel like a number in your CRM. 3. Be transparent—even when it’s uncomfortable.   * Made a mistake? Own it immediately.   * Raising prices? Explain why.   * Customers value honesty, even when the truth is hard to hear. 4. Engage meaningfully by creating value.   * Share free resources, Q&As, or tips they can use immediately.   * Celebrate their wins—whether big or small.   * Build community spaces for connection (think LinkedIn groups, Slack, or live events). 5. Go above and beyond with small, thoughtful gestures.   * Send handwritten thank-you notes.   * Offer surprise perks, like early access or exclusive discounts.   * Follow up on personal details they’ve shared with you (yes, remembering their kid’s soccer game matters). 6. Stay consistent.   * Deliver on your promises every time.   * Focus on quality over quantity—customers will forgive a missed update, but not mediocrity.   * Regularly measure satisfaction and make improvements where needed. Building trust isn’t rocket science—but it does take effort. Focus on these six steps, and you won’t just earn trust. You’ll build relationships that last a lifetime. Which of these are you already doing?
 Let me know in the comments I’d love to hear how you earn your customers’ trust. ♻️ Share if you wan to build trust in your market 🔔 Follow Mike Hays for more trust tips.

Retention issues in ecommerce aren’t caused by bad products. They’re caused by lazy flows. Everyone’s running the same post purchase sequence: 1. Order confirmation 2. Shipping info 3. Review request And then silence. Here’s what to do instead: → Day 0 Add “what to expect next” with estimated delivery + helpful info on usage/care. Reassurance = fewer support tickets. → Day 3 Send a use case, demo, or testimonial: “Here’s how X used it while traveling”. You're reinforcing buying confidence before it arrives. → Day 10 “Here’s how to get the most out of your purchase”. Video, tips, storage, cleaning. Don’t assume they’ll read the instructions. → Day 20 Customer is warm. Don’t pitch a second product yet, ask them to show it off or refer a friend. They’re still in the “love bubble”. → Day 30 Now pitch. But make it personal. “Because you bought X, you might need Y” → Day 45+ Keep showing lifestyle applications. Rotate between customer stories, transformations, and tips. You’re not selling a product anymore. You’re selling continuity. Retention starts after the sale. Don’t automate yourself into irrelevance.

Reminder: If you’re obscuring important information from your customers, that’s not nudging. Or behavioral economics. Or choice architecture. It’s just deception. Google served me this AI Pro upgrade offer yesterday. It's clearly designed to make you focus on $0.49/mo vs $0/mo. What it obscures is that after the short trial, it's actually $1.99/mo vs $19.99/mo. So what's presented as a $0.50 difference is actually a 10X difference. …Here’s why this matters: Transparency builds trust. When the real cost hides in fine print, you risk annoying—and losing—your customers. Spotlight what counts. Ethical choice architecture means surfacing the information that really drives decisions (e.g., the post-trial price), not just the temporary discount. Design with integrity. Real choice architecture empowers users—it doesn’t sneak the catch in after they’ve clicked “yes.” Next time you craft an offer or an upsell, ask yourself: “Am I making it easier for people to choose wisely… or just easier for me to sneak past their radar?” Let’s use our behavioral science skills to create transparent, trustworthy experiences, not clever traps.

The secret to retaining customers? Just be nice. It sounds almost too simple, right? But in my experience, being nice—genuinely nice—has carried me through some of the toughest bumps on the road in my companies. Whether it’s a carrier issue, a product that isn’t quite hitting the mark, or a competitor outmaneuvering us, one thing has always kept our customers coming back: honesty, empathy, and being human. I’ve had moments where we were behind the curve. Our product wasn’t perfect. Competitors had the edge. But instead of running from those situations or making excuses, I leaned into them. I reached out to customers directly, stayed in constant communication, and sympathized with their frustrations. Sometimes, I even told them outright, “If I were in your shoes, I might switch too.” And guess what? That level of honesty and transparency made all the difference. It wasn’t about trying to sell them something or convincing them to stay; it was about being real. Here’s the thing: customers don’t expect perfection (even though it might seem like they do). What they really want is to feel valued, understood, and heard. When you can share the journey with them—the wins, the struggles, the progress—you create something much deeper than a simple business relationship. It becomes a partnership. And when you can say, “We’re not perfect, but we’re doing everything we can to get better,” it builds trust. That trust is what keeps them around for the long haul, even when competitors come knocking. At the end of the day, we’re all human. We all have bad days, slow weeks, or projects that didn’t go as planned. Why not meet your customers on that level? It costs nothing to be nice, but the returns are immeasurable. #ecommerce